Executive Assistant (all gender) Group CEO, Full-Time or Part-time

St. Gallen / Zurich – With work experience – 50% - 100%

50% FlexOffice /

Your department

The CEO Office supports the CEO in his day-to-day management activities. It coordinates the management cycle, prepares management information, optimizes management communications, conducts management events and supports the CEO in an advisory capacity, all in close collaboration with other departments and divisions.

Our valued colleague, who holds the role of Group CEO Executive Assistant, is going into well-deserved retirement and we are now looking for you to take on this exciting role.

Your responsibility

In this function, you will support our Group CEO with day-to-day administrative tasks, including coordination, planning and organization to ensure a smooth daily routine
Mail and e-mail processing, appointment and travel planning, filing and document management
Managing the annual calendar for all Group Management meetings
Organization of Group Management meetings
Timely preparation of meeting documents and their archiving in Sherpany (meeting management software)
Support and coordination of internal projects in various areas
Deputy the assistant of the Group CFO
Work location: St. Gallen with flex office option

Your qualification

Completed basic commercial training, ideally you have already successfully completed the further training course “Executive Assistant with federal certificate”
You have relevant experience in an international assistant function for C-level positions
You have exceptional organizational skills with the ability to manage complex schedules, prioritize tasks, and anticipate needs
You communicate actively and appropriately for the situation and target group
You adapt your thinking and action quickly to new, unfamiliar situations and requirements
You are fluent in German and English (Advanced/Proficiency level), any other language is an asset
With your positive charisma and your ability to find uncomplicated and pragmatic solutions, you will be in the right place with us

Your contact

Alice-Alexandra KallRecruiting Partner
(+41) 58 280 3516

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What we offer

Flex Office enables people to work independently of time and place
Staff restaurants at our main locations
Above-average retirement provision benefits
Attractive staff discounts and stock programmes
Buy yourself extra vacation days

Flex Office enables people to work independently of time and place

Staff restaurants at our main locations

Above-average retirement provision benefits

Attractive staff discounts and stock programmes

Buy yourself extra vacation days

Your contact

Alice-Alexandra KallRecruiting Partner
(+41) 58 280 3516

For this position we cannot consider applications through recruitment agencies.

Apply now

Do you already know your future boss?

Working at Helvetia

Team Helvetia is there together when it matters. We are people who can be relied on. Who support one another and stand up for each other. Who encourage and challenge each other. Who are inspired and who inspire others. That's how we shape the future together. &Go!

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