Executive Assistant (all gender) to CHRO, Part-Time

St. Gallen / Zurich – With work experience – 50% - 80%

40% FlexOffice /

Your department

Taking bold steps forward, making one's own decisions and enjoying the employer's trust – that is what &Go means at Helvetia. In Human Resources, you help to ensure that this motto is put into practice and experienced at Helvetia. For together with managers, you create the conditions necessary to enable employees to develop their abilities to the full and fulfil their tasks successfully. Are you ready? &Go!

Your responsibility

Coordinate diary management and scheduling, flow of information and content for meeting preparation as required, as well as follow-up of appointments.
Manage communication with stakeholders, employees and external partners.
Plan and orchestrate work to ensure that CHRO's priorities are met, such as reminders for due deadlines and planning of deliverables that require deep work.
Manage travel logistics and activities, including accommodation, transportation, and meals if required.
Manage expenses and workflows on the expense tool.
Screening and prioritization of emails.
Organize team communications and plan workshops and events, both internal and off-site (including budget oversight).

Your qualification

Vocational assistant with solid experience in C-level support.
Excellent communication and intercultural awareness; able to liaise effectively with all levels of the organization and comfortable in navigating diverse cultures and stakeholder groups.
Digital fitness, affinity and curiosity, proficient in core office tools.
You have a proactive and growth mind-set, someone who seeks opportunities and takes ownership for results.
You tackle challenges with passion and demonstrate high expectations of your own performance.
You pay attention to interpersonal dynamics and contribute to constructive, goal-oriented cooperation in which conflict, too, can be accepted and dealt with.
Proficiency in English and German, fluency in Spanish or French is an asset

Your contact

Alice-Alexandra KallRecruiting Partner
(+41) 58 280 3516

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What we offer

Flex Office enables people to work independently of time and place
Staff restaurants at our main locations
Attractive training and continued professional development programmes
Attractive staff discounts and stock programmes
Above-average retirement provision benefits
Buy yourself extra vacation days

Flex Office enables people to work independently of time and place

Staff restaurants at our main locations

Attractive training and continued professional development programmes

Attractive staff discounts and stock programmes

Above-average retirement provision benefits

Buy yourself extra vacation days

Your contact

Alice-Alexandra KallRecruiting Partner
(+41) 58 280 3516

For this position we cannot consider applications through recruitment agencies.

Apply now

Do you already know your future boss?

Working at Helvetia

Team Helvetia is there together when it matters. We are people who can be relied on. Who support one another and stand up for each other. Who encourage and challenge each other. Who are inspired and who inspire others. That's how we shape the future together. &Go!

Apply now

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